Year End Evaluations

No evaluation of any kind has to be submitted with your first Notification Form.

Option #1                                           Option #2                                        Option #3

Our Ohio Regulations State

3301-34-04 Academic Assessment
(A) The parent(s) shall send to the superintendent an academic assessment report of the child for the previous school year at the time of supplying subsequent notification.

(B) The academic assessment report shall include one of the following:

       (1) Results of a nationally normed, standardized achievement test.
             (a) Such test shall be administered by:
                    (i) A licensed or certified teacher; or
                    (ii) Another person mutually agreed upon by the parent(s) and the superintendent; or
                    (iii) A person duly authorized by the publisher of the test.
             (b) Results should demonstrate reasonable proficiency as compared to other children in the district at the same grade level. Any child that has a composite score at or above the twenty-fifth percentile shall be deemed to be performing at a level of reasonable proficiency.

        (2) A written narrative indicating that a portfolio of samples of the child’s work has been reviewed and that the child’s academic progress for the year is in accordance with the child’s abilities.
              (a) The written narrative shall be prepared by:
                     (i) A licensed or certified teacher; or
                     (ii) Other person mutually agreed upon by the parent(s) and the superintendent.
              (b) The parent(s) shall be responsible for the payment of fees charged for preparation of the narrative.

         (3) An alternative academic assessment of the child’s proficiency mutually agreed upon by the parent and the superintendent.

(C) If the parent(s) chooses to have the standardized testing conducted as part of the school district scheduled testing program, there shall be no cost to the parent(s). The time and location for testing shall be established by the school district.

(D) If the parent(s) chooses to have the standardized testing conducted privately, the parent(s) shall pay for the testing. The time and location for testing shall be established by the parent(s).

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OPTION #1 Results of a nationally normed, standardized achievement test.
Many of our families choose to have their child/children take standarized tests. Make sure that your child’s composite results are at or above the 25th percentile before you submit the scores for your year end evaluation. (If they aren’t, then don’t turn in the test scores and move to Option #2 or Option #3.) The college board ACT and SAT tests do NOT qualify for this option. (They might qualify for Option #3). No matter what your school district may lead you to believe, the year end evaluations are not required to be turned in early, they can be submitted with your subsequent notification of intent to homeschool. Click here to get the form to submit for testing.

OPTION #2  Written Narrative (also called a Portfolio Review)
A written narrative (portfolio review) can be done by

(i)   a licensed or certified teacher, holding a valid Ohio teaching certificate (excluding the non- tax certificate issued under Ohio Revised Code 3301.071); or
(ii)   another person mutually agreed upon by the parent(s) and the superintendent.

Ohio Rev. Code Ann. §  149.43 (B) (1) states that “all public records shall be promptly prepared and made available for inspection to any person at all reasonable times…”  Federal educational privacy statutes (FERPA) protect students who attend federally funded institutions, but homeschool records do not fall under any express exemption. This form satisfies Ohio law without compromising student privacy.

A listing of some available assessors can be found here. The form to submit for a Written Narrative is found here.

OPTION #3 Alternative Academic Assessment- Mutually agreeed upon, ahead of time, by both the parent and the superintendent
Option #3 is the place for you to get creative! What is an alternative academic assessment? It can be many different things. But remember, the key is that you and the superintendent must agree before this alternative assessment is submitted!

These are a few of the more common alternative academic assessments options that have been used by parents in Ohio.

  1. Perhaps you are using a program in which the program issues a report card. If you ask, ahead of time, the superintendent may accept this “report card” as your academic assessment.
  2. Perhaps your student is working in a mentorship program (probably at the high school level). A letter from the child’s mentor may suffice as an alternative assessment.
  3. Has your student taken the college board ACT or SAT tests this year? These might be able to be used as an alternative assessment. These tests are not nationally normed and standardized, therefore they do not meet the criteria of Option #1, but the superintendent may agree to have those scores submitted as your yearly evaluation.

 

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